Registration
Congress Registration is Now Open !
The registration and payment period will be from April 11th, 2024 to May 15th, 2024 on 00:00 CEST
Important Information Regarding Registration:
Please Note: The registration in this SYP version is a two step process. This Registration form is the first step. This form includes:
General Information about you (Name, email, ... etc.,)
Your IEEE information
Information required to create your VISA letter (in case you need one do not forget to check the option in the form). More information about this below.
Congress Registration Fees Option selection (there is currently two options for registration, more information abut this below)
Payment Method selection (we offer three payment methods to pay the congress registration fees, more information regarding this below)
Information about accomodation
Other tertiary information (Food preferences, ..etc)
Prepare the following for a rapid registration process:
Your passport
Your IEEE membership information (if applicable)
The Second Step of the Registration process is to pay the chosen registration fees. For this you will receive an email for further instructions some hours after you submit this form.
The Third Step is to provide us with the proof of your payment (only required in case you chose to pay by a wire transfer). You will receive also an email for further instructions in this case.
If you got selected as a funded participant by IEEE R8 during the last call for funded registration, you still need to register and pay your own registration fees. You will get refunded by Region 8 after your attendace of the congress.
If you haven't got selected for funded registration, and you wish to attend the congress, register now !
The application is open to any student or young professional in the whole IEEE Region 8 (IEEE member or not).
Registration Fees Options:
Registration Fees Options:
Option (1): Full Congress Registration Including Accommodation: This option includes the following:
Accommodation during the congress dates (15th July to 19th July) in shared hotel rooms (2 per room)
Access to all program amenities and activities during the congress dates
Transportation inside Grenoble during congress dates
Breakfast, lunch and dinner during most of the congress dates (only 16th, 17th and 18th of July).
Fees: 350.00€ (Only three hundred and fifty euros)
Option (2): Full Congress Registration Excluding Accommodation: This option includes the following:
Access to all program amenities and activities during the congress dates
Transportation inside Grenoble during congress dates
Breakfast, lunch and dinner during most of the congress dates (only 16th, 17th and 18th of July).
Fees: 280.00€ (Only two hundred and eighty euros)
Important Remark: If you were selected as a funded applicant (funded registration) You can select any of the above options.
If you need a VISA letter, make sure to answer the related question with "Yes". You will be redirected to a dedicated section where further information will be required to generate your VISA letter.
Please note that you will be provided this VISA letter after we receive and process your payment of the registration fees. You will receive it to the email you provided in this form (make sure you provide a valid email address)
You can check up this link if you want to know whether you need a visa to enter France or not: https://www.passportindex.org/travel-visa-checker/
Link for the registration and payment form: click here
Payment Methods:
There is currently three ways to pay the registration fees:
Method (1): Pay by a Credit/Debit Card OR using PayPal:
Using this method you can pay the registration fees using your usual credit or debit card or if you have a PayPal account.
This option is only available for the following countries: https://www.paypal.com/us/webapps/mpp/country-worldwide
If you choose this method after submitting this form you will receive an email within two working days, containing a link that will redirect you to a payment form.
You will have to pay using the payment link within 48 hours for your registration to be complete and through.
This method is recommended for applicants outside Europe.
For applicants inside Europe, they may consider the following method (method (2)) which might be less costly in term of additional transaction fees.
Method (2): Pay by a Bank Wire Transfer (RECOMMENDED ONLY FOR APPLICANTS INSIDE EUROPEAN UNION):
If you are a participant from a European country, choosing this method might be better in terms of additional transactions fees.
For non-European applicants wishing to do a wire transfer, they must choose the "OUR" option for bank fees, in other words, they must themselves pay ALL the bank fees relevant to the transaction. We must receive the complete registration fees (not the registration fees minus "Share" bank fees or other relevant fees). If you fail to send us the full registration amount of money, we cannot garantee full reimbursement, and your registration will not be confirmed.
Otherwise we humbly request participants outside Europe to choose method (1) or method (3).
If you choose this option, you will receive shortly after you submit this form an email with the information regarding France Section bank account to which you are requested to transfer the respective amount of your registration fees according to the registration option you will choose in this form.
You will have 48 hours to execute the wire transfer and provide us with the proof of your wire transfer to the form you will receive in the email.
Again, please make sure that we will receive the full registration amount according to your preference of the two registration options you will select here, otherwise, your registration will be incomplete and we will be obliged to refund you the transaction minus any additional fees.
Method (3): Pay by an IEEE Concentration Wire Transfer :
IEEE Sections with an IEEE Concentration Bank (CB) account can benefit from this option.
This option will be processed through your respective IEEE Section. Hence, the approval and coordination of IEEE's respective sections are necessary.
For more information on this option, please contact us at: syp24.grenoble@gmail.com with the subject: "[CB transfer request] SectionName_YourName_YourLastname"
If the payment is delayed for matters unrelated to you, we will consider the time of your full registration as the time when you filled this form.
This form is a registration form, the payment link you chose will be sent to you within 48 hours, as we must review your application before you can proceed with the payment.
Refund Policy:
For the accommodated participants [Option (1)]:
Any refund request before June 1st, 2024 is refundable but subject to a 70€ administrative fee.
Any refund request after June 1st, 2024 is not refundable.
For the non-accommodated participants [Option (2)]:
Any refund request before June 1st, 2024 is refundable but subject to a 50€ administrative fee.
Any refund request after June 1st, 2024 is not refundable.
Please address any refunding demands to: syp24.grenoble@gmail.com
Information about VISA letters:
In this Registration Form you will be asked whether or not you request a VISA letter.
If you do, you will be redirected to a section where further information will be required from you in order to generate your letter.
Please provide accurate information. No further modification will be possible if you provided wrong or inaccurate information.
Please note that VISA letter will only be issued if you are an IEEE member. If not we unfortunately can't provide you with such a letter.
You can become a IEEE member at any time. For further information regarding IEEE membership refer to the following link: https://www.ieee.org/membership/index.html
You will only receive your VISA letter once you complete this form AND complete your payment. We estimate 3 to 5 working days after we receive your payment to validate your registration and send you your VISA letter.
If you have further questions, do not hesitate to contact us via the contact page